User Accounts
The User Accounts section (Admin > User Accounts) lets you create and manage the users who can log in to the CMS Admin. Users can also update their own details through My Account, regardless of their access levels.
These are CMS logins for the people who manage content, not accounts for your website’s visitors. For front-end sign-up, login, and members-only pages on the website itself, see Website Membership.
To add a user, open User Accounts and click Create. Only admins can access the User Accounts section, regardless of Section Access settings.
- Username
The login credential used to access the program.
- Password
The login credential used to access the program.
The user’s email address. Required and must be unique. It is used for password reset.
- Full Name
The user’s full name. Required.
- Last Login
The date and time of the user’s most recent activity in the program, updated automatically while they are logged in.
- Account Expires
Sets the date when a user’s account expires. Users will receive an “account expired” message when logging in after this date.
- Never Expires
When enabled, the user’s account never expires, overriding any date specified in the
Account Expiresfield. Checked by default for new accounts.- Admin Access
Grants access to the Admin menu, which provides complete control of the program.
Users without Admin Access see only the content sections their Section Access allows. The Admin and CMS Setup menu groups (settings, Database Editor, Code Generator, Plugins, User Accounts, etc.) are hidden entirely.
- Disable Access
When enabled, the account is disabled. Users attempting to log in will receive an “account disabled” message.
- Section Access
Defines access levels and maximum record creation limits per section.
The All Sections dropdown sets a single access level for every section: None, Viewer, Author, Author & Viewer, Editor, or By Section. Choosing By Section reveals a table where each section gets its own access level and Max Records limit.
Access Levels:
- None — Prevents the user from accessing the section
- Viewer — The user can list records and view details, but not create or modify them. Requires the View action to be enabled for the section in the Database Editor
- Author — The user can create records and access only records they created
- Author & Viewer — The user can modify records they created and view the rest
- Editor — The user can access any records in the section
In the per-section table, multi record and category sections offer the full access level dropdown. Single record sections, menu groups, and text links show a single checkbox that grants or denies access instead.
Max Records: Specifies the total number of records a user may create in a multi record section; leave blank for unlimited. The field is disabled for the Editor and Viewer access levels, and single record sections show “Single Page” instead.